Privacy Policy

St. Mary Public School ("the School", "we", "our", "us"), located at Phool Chaur, Nainital, Uttarakhand 263139, is committed to protecting the privacy of all individuals who interact with our institution. This Privacy Policy applies to:

• Students enrolled at St. Mary Public School
• Parents and legal guardians of students
• Prospective students and their families who submit admission enquiries
• Visitors to our website (stmarynainital.in or any hosted subdomain)
• Staff and faculty of the School

We collect the following categories of personal information, only to the extent necessary for the provision of educational services:

2.1 Student & Family Information:

• Student name, date of birth, photograph, gender, and Aadhaar number (as required under RTE Act, 2009)
• Parent/guardian name, contact number, email address, and home address
• Previous academic records and transfer certificates
• Medical information (only health-critical data provided voluntarily by parents)
• Caste / category documentation where applicable for government scheme benefits

2.2 Website Visitors:

• Name and contact information submitted via our enquiry/contact form
• Basic analytics data (browser type, pages visited) collected anonymously

We use the information collected solely for the following purposes:

• Student admission, registration, and academic recordkeeping
• Communication with parents/guardians regarding academic progress, attendance, and school events
• Compliance with government reporting requirements (Uttarakhand Board, Ministry of Education, DISE portal)
• Processing scholarship, fee waiver, and RTE admission applications
• Responding to enquiries submitted via our website contact form
• Internal administrative purposes such as fee collection and timetable management
• School safety including CCTV monitoring on school premises (footage retained for 30 days maximum)

We share personal information only in the following limited circumstances:

• Government bodies: DISE, Uttarakhand Board, Ministry of Education — as required under applicable law
• Legal compliance: Courts, law enforcement, or statutory authorities when required by a valid court order or applicable law
• Emergency safety: Medical personnel in genuine emergencies involving the student's health or safety

Student academic records (mark sheets, attendance registers, fee records) are retained for a minimum period of 5 years after a student's last date of enrollment, in accordance with Uttarakhand Board requirements. Transfer certificates and migration documents are retained permanently. Website enquiry data is retained for a maximum of 12 months.

As a parent, guardian, or adult student, you have the right to:

• Access the personal information we hold about you or your child
• Request correction of inaccurate data
• Withdraw consent for use of photographs or non-mandatory information
• Lodge a complaint with the school administration regarding data use

To exercise any of these rights, please contact us at st.mary688@gmail.com or visit the school office.

The School implements reasonable security measures to protect personal data from unauthorised access, disclosure, or misuse. Physical records are stored in locked filing systems. Digital records, where maintained, are password-protected and accessible only to authorised staff.

This Privacy Policy may be updated from time to time to reflect changes in law or school practices. Any material changes will be communicated to parents/guardians via school circular and posted on this website. Continued enrollment or use of services after such notice constitutes acceptance of the revised policy.